About Meeting Cost Calculator

Put a dollar figure on your meetings. Enter participant count, average hourly rate, and duration to see the total cost, cost per minute, annualized expense at a given frequency, and estimated productivity loss. Advanced mode lets you define individual roles (CEO at $200/hr, developer at $45/hr, etc.) with separate headcounts for a weighted cost breakdown.

• Basic mode: flat hourly rate across all participants
• Advanced mode: role-based calculation with custom titles, rates, and headcounts
• Frequency options: daily (250/yr), weekly (52/yr), monthly (12/yr), quarterly (4/yr)
• Configurable productivity impact percentage (default 20%) adds hidden-cost estimate
• Reference table of 10 common role hourly rates from intern ($15) to CEO ($200)
• Export analysis report or copy formatted results to clipboard

Frequently Asked Questions

What does the productivity impact percentage represent?

It estimates the additional cost of context switching—the time participants spend ramping back up to productive work after the meeting ends. The default 20% means a $250 meeting actually costs $300 when you account for lost momentum.

How is the cost per minute calculated?

Each attendee salary is converted to a per-minute rate (annual salary / 2080 work hours / 60 minutes), then multiplied by the meeting duration. The total sums all attendee costs. This gives a conservative estimate since it does not include benefits overhead, which typically adds 20-40%.